Administration Assistant

Description:

Capable Kids South Coast is hiring a Part time Administration Assistant role in Port Kembla, NSW. Apply now to be part of our team.

Job Summary

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
• No experience required for this role
  

Job Opportunity: Administrative Assistant

Capable Kids South Coast

Location : 108 Wentworth Street, Port Kembla NSW 2505

Availability : We’re flexible! This role can be full-time or part-time to suit the right person, but you’ll need to be available on Thursdays and Fridays.

Start Date: ASAP



We’re a busy and friendly Paediatric Speech and Occupational Therapy Clinic looking for a reliable and organised Administrative Assistant to join our supportive team. This role plays a key part in helping our clinic run smoothly — with a strong focus on client communication, appointment scheduling, and day-to-day admin support.



You’ll be part of a passionate team that includes:

• 3 Speech Pathologists
• 4 Occupational Therapists
• 7 Allied Health Assistants
• 2 Administration Staff
  
  

We’re looking for someone who is hands-on, can think on their feet, and thrives in a fast-paced, client-focused environment.



Key Responsibilities



Client Support & Scheduling

• Answer phone calls, emails, and texts
• Manage and update daily appointment schedules
• Send out appointment reminders, intake forms, and reports
• Maintain accurate client records
• Follow up on waitlists and expired NDIS plans
• Process invoices and payments (in-person and over the phone)
  
  

Office Administration

• Scan, file, and shred documents
• Order and restock office supplies
• Keep the front office, waiting area, and shared spaces tidy and organised
• Assist in keeping other moving parts of the clinic, tidy and organised
  
  

Additional Tasks

• Review therapy reports for formatting before sending
• Help laminate and prepare therapy resources
  
  

Essential

What We’re Looking For:

• Excellent communication and time management skills
• Confident working independently and juggling multiple tasks
• Comfortable using business software (experience with Nookal is a bonus but not essential)
• Friendly, professional, and adaptable
• Must be available Thursdays and Fridays
• Must be willing to obtain a Working With Children Check, Police Check and NDIS Worker Screener
• Must be or willing to become vaccinated for COVID-19 and flu
  
  

Preferred

• Customer Service experience
• NDIS understanding is helpful, but we can teach you
• Microsoft Office experience preferred
  
  

How To Apply

Email your resume and a short cover letter to Tamara Bailey at **********@capablekids.com.au or click Apply Now.



We can’t wait to welcome a new team member who’s organised, reliable, and ready to help us deliver outstanding care to our families.