Administrative Assistant

Description:

Role Purpose

This entry-level, customer-facing role provides a range of essential administrative functions, under supervision, that support the day-to-day operations of the office. The Administrative Assistant is passionate about delivering high-quality service and contributes to a professional and welcoming environment, working under supervision.

Key Responsibilities

• Act as the first point of contact via switchboard and reception with a friendly, helpful manner.

• Schedule appointments and meetings, and prepare rooms accordingly.

• Perform accurate data entry, filing, formatting, and proofreading of documents.

• Maintain stock levels and manage office/site supply orders.

• Coordinate routine office equipment maintenance to ensure functionality.

• Maintain confidentiality and adhere to privacy protocols.

• Provide general administrative assistance to internal staff across departments.

• Assist with event coordination and logistics.

• Liaise with external vendors and service providers.

• Support ad hoc projects as required to meet organizational needs.

Qualifications & Experience

• Previous experience in office administration or similar role.

• Familiarity with the NDIS framework and the disability services sector.

• Minimum SACE or equivalent secondary education.

• Certificate-level qualifications in business administration or related fields.

• Basic to intermediate proficiency in Microsoft Office and CRM systems.

• An understanding of the NDIS and disability.

Key Competencies

• Excellent time management skills.

• Strong interpersonal and communication abilities.

• High attention to detail and accuracy.

• Empathy and a participant-centered approach.

• Proactive problem solving and a continuous improvement mindset.

Apply Now

If you're ready to make a meaningful impact, please submit your CV and a brief cover letter addressing the criteria.

We proudly value diversity and inclusion. We strongly encourage women, people with disability, and Aboriginal and Torres Strait Islander people to apply.