Description:
Hibbs & Associates Pty Ltd is hiring a Full time Office Manager role in Auburn, NSW. Apply now to be part of our team.
Job summary:
- Looking for candidates available to work:
- Monday: Morning, Afternoon
- Tuesday: Morning, Afternoon
- Wednesday: Morning, Afternoon
- Thursday: Morning, Afternoon
- Friday: Morning, Afternoon
- 1 year of relevant work experience required for this role
- Expected salary: $76,515 per year
About the role
Are you an experienced Officer Manager seeking to work in a friendly and positive environment?
Are you able to work in a fast-paced environment, and do you enjoy the challenge of a wide range of duties?
The Officer Manager organises and manages the functions and resources of our offices and provides high-quality administrative service and support to all staff, including the Management Team, the Accounts Department, and consultants.
Duties include but are not limited to the following:
· Oversee daily office operations, ensuring a smooth and efficient work environment. including workspace, meeting rooms, and supplies.
· Manage and lead Administrative team
· General office administration duties, inc. data entry, Email management
· Provide assistance to the Accounts Department including Reconciliation of credit card statements, Management and reconciliation of Petty Cash, Reconciliation of staff reimbursements
· Manage office supplies inventory and place orders as needed.
· Coordinate maintenance and repairs for office equipment and facilities.
· Implement and maintain office policies and procedures.
· Organise and schedule meetings, appointments, and events.
· Maintain office systems
· Assist the Accounts Department in processing Creditor Invoices, staff reimbursements, and credit card reconciliation
· Company vehicle allocation and management
· Organise couriers
· Organise staff travel and accommodation
Qualifications and Experience
· A relevant Diploma or above qualification with at least one years’ experience in a similar role
· At least three years of relevant experience may substitute for the formal qualifications
To be successful, you will need to demonstrate:
· Strong organizational and time management skills with the ability to multitask
· Excellent written and oral communication skills to liaise with various stakeholders
· The ability to work under pressure and to juggle various responsibilities
· Initiative, attention to detail, problem-solving, and troubleshooting abilities
· Exceptional I.T. skills, including a sound knowledge of Microsoft Word, Excel, and Outlook
· Ability to work independently and unsupervised
· Team player
Desirable:
· Experience with Workflow Max and Xero