Description:
Job description
Agency Department of Corrections Work unit Office of the General Manager, Berrimah
Correctional Centre
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Fixed to 04/06/2026
Salary $75,091 - $85,611 Location Palmerston
Position number 79250138 RTF 327176 Closing 28/07/2025
Contact officer Suzanne Pilkie on 08 8928 7424 or Suzanne.Pilkie@nt.gov.au
About the agency https://corrections.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=327176
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.
Primary objective
Provide high level executive, administrative and secretarial support to the General Manager at Berrimah Correctional Centre and manage
the daily business of the Office of the General Manager in accordance with the requirements of the General Manager and Business
Manager at Darwin Correctional Centre.
Key duties and responsibilities
1. Provide high level of executive support to the General Manager including maintenance of diaries; screening telephone calls; manage
travel and itineraries including the resolution of conflicting commitments.
2. Manage and administer general office administration including maintaining stationery and other supplies and financial account within
the Office of the General Manager and assist with the organisation of meetings and minute taking.
3. Provide support and co-ordinate the Audits and Compliance Committee including secretariat functions.
4. Assist in developing and producing high level correspondence and documentation for the Office of the General Manager and maintain
quality control.
5. Prepare and conduct research projects and issues as required by the Office of the General Manager.
6. Develop and/or maintain appropriate systems to facilitate information management and assist with other duties as required.
7. Maintain confidentiality and demonstrate a highly professional approach and attitude.
8. Liaise with key stakeholders, including external organisations, for the preparation of Legislative Assembly Briefs, Flash Briefs and
other related documents.
9. Liaise with managers to coordinate and report to the General Manager on progress of projects and related operational matters,
providing direction where required on behalf of the General Manager.
10. Assist the General Manager with the updating and maintenance of the BCC Operations Manual.
Selection criteria
Essential
1. Demonstrated experience providing executive support to a senior manager with superior organisational skills, writing and recording
skills with a high degree of accuracy and attention to detail.
2. Self-motivated, flexible and the ability to work under pressure with limited supervision and to exercise sound judgement in decision
making.
3. Highly developed communication skills, demonstrated experience in preparing high level correspondence and able to manage multiple
deadlines in a dynamic and changing environment.
4. Highly developed interpersonal skills with ability to work as a team member, lead within the team, ability to liaise and interact
effectively with a diverse range of people from diverse cultures including all levels of staff.
5. High level of initiative, integrity, discretion, tact and confidentiality, and an appreciation of and ability to resolve sensitive issues.
6. In-depth knowledge of office procedures and practices, including experience with a range of computer software and applications
relevant to the role.
7. Sound research and writing techniques to evaluate and compile data and other forms of correspondence.
Desirable
1. Knowledge of the objectives, structure and legislation of Department of Corrections.
2. Current Driver’s Licence or ability to obtain.
Further information
DoC has a Smoke Free Policy. Staff are not permitted to smoke anywhere on Departmental premises, facilities or in vehicles, nor whilst
working off-site. Shortlisted applicants will be required to complete a Departmental pre- employment questionnaire, and the successful
applicant/s will be required to undergo a criminal history check confirmed by fingerprints and name check prior to confirmation of
employment. A positive criminal history will not necessarily exclude an applicant from this position. Effective 1st July 2015 all DoC
employees may be subject to random drug and alcohol testing.