Description:
Our vision is to be a leading public university of technology recognised for our global impact and a world leading university in relation to Indigenous education and research. We are a dynamic and innovative university, ranked by the Times Higher Education as Australia’s top young university, and located centrally in one of the world’s most liveable cities. With a culturally diverse campus life and extensive international exchange and research programs, UTS prepares graduates for the workplaces of today and tomorrow.
Applications from Aboriginal and Torres Strait Islander peoples are strongly encouraged.
About Jumbunna
Jumbunna Institute for Indigenous Education and Research (Jumbunna) at UTS assists the University to contribute effectively to Australia’s educational and social development by making UTS staff and students aware of Indigenous Australian cultures and associated issues. It is committed to improving the quality of teaching and research at UTS by facilitating active links with the Indigenous community, higher education institutions, and other professions with particular emphasis on Australia’s growth as a multi-cultural nation.
About the role
The Institute Operations Officer is a key position within the Jumbunna Institute-Research professional staff team and will be responsible for ensuring the effective and efficient management of its core functions including finance, human resources, procurement, records management, and Work Health and Safety obligations. The position will work collaboratively with central university units to deliver on strategic and operational priorities.
About You
As the Institute Operations Officer, you will:
- Ensure compliance with university policies, funding body requirements, legislative obligations, and research governance standards.
- Oversee and improve administrative systems, processes, and risk mitigation frameworks to support accountability and operational efficiency.
- Support financial operations including budget coordination, procurement, Concur acquittals, expenditure tracking, and reporting.
- Manage records and documentation to ensure secure, compliant, and auditable systems.
- Act as the primary liaison between the Research Institute and functional support teams, including Finance, People & Culture, and IT.
- Promote and implement workplace health and safety practices to support a safe and compliant work environment.
- Demonstrated experience in overseeing administrative and operational systems to ensure compliance with university policies, funding body requirements, and legal obligations, with a strong understanding of governance frameworks in a research or higher education environment.
- Proven ability to manage internal systems for risk mitigation, compliance tracking, and document management, including the development and implementation of procedures that support institutional accountability and operational efficiency.
- A strong track record of facilitating financial operations including budget coordination, procurement processes, expenditure tracking, and financial reporting, preferably within a research or academic setting.
- Excellent stakeholder engagement and liaison skills, with a strong track record of effectively collaborating with cross-functional teams including Finance, People & Culture, and IT.
- Knowledge of workplace health and safety practices, with experience facilitating WHS initiatives and contributing to a culture of wellbeing and safety in the workplace.
- full details of the application process;
- a copy of the position statement; and
- information on remuneration, benefits, terms and conditions