Administration Officer - Vehicle Acquisitions & Transfers

Description:

Company Description

Dutton Automotive is Australia’s largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family, and commercial vehicles. With a proud heritage and national reach, our group includes leading brands such as Dutton One , AutoMegaWarehouse , Dutton Financial Services , and more.

This opportunity sits within Dutton One , our premium retail network known for delivering high-performance vehicles and exceptional customer experiences. We’re now looking for a meticulous and motivated Acquisitions & Transfer Officer to support our growing operations.

Job Description

Working with the team from Dutton One and an exceptional leader, you will:

• Ensure registration numbers and correct documentation accompany all invoices and records
• Confirm registration currency (or expiry not exceeding 3 months)
• Prepare and complete acquisition paperwork
• Conduct verification of registered ownership (VRO)
• Perform timely VRO checks and vehicle transfers (online and manual)
• Reconcile all transfer costs
• Maintain compliance with VicRoads regulations, identity checks, privacy, and audit requirements
• Maintain accurate and well-organised records
• Scan and attach invoices and contracts
• Enter creditor invoices and assist with general office tasks
  
  

Qualifications

• Strong attention to detail and accuracy
• Ability to manage a high volume of work under tight deadlines
• Confident communicator by phone and email
• Understanding of privacy and compliance protocols
• Professional, reliable, and well-presented
• Competent with Microsoft Office (Word, Excel, Outlook)
• Holds a current Victorian Driver’s Licence
• Previous automotive experience and/or knowledge of VicRoads systems is desirable but not essential
• A current Police Check is required
  
  

Additional Information

Why work for us?

• You will have access to a fully funded Employee Assistance Program to provide you with the support and resources to thrive personally and professionally.
• Company-funded flu vaccinations
• Refer a friend and we will provide an upfront bonus!
• A day off for your birthday and;
• Annual Family fun days, held across the country.
  
  

Apply now to for this unique position and work with the best in the automotive space!