Description:
- High-growth Australian tech company
- Work in a strategic fashion with the business leaders
- Highly flexible business with a team spread locally and globally
The Opportunity
Our client, a rapidly scaling Australian tech company making a genuine impact in their sector, is seeking a capable and well versed Executive Assistant to support their CEO and COO.
This is the first EA hire for the business – a chance to shape the function from the ground up and become a trusted right-hand to two sharp, down-to-earth and high-performing leaders. With direct access to the board and executive leadership team, this is a rare opportunity to step into a role with real impact, visibility, and variety.
Their team are spread locally and globally, they respect flexibility and this person will be in office 3 days per week once up and running.
The Responsibility
Your role as Executive Assistant will include but not be limited to:
- Complex calendar and travel coordination, including managing meetings across Australian and US time zones
- Inbox triage, daily prioritisation of tasks and deliverables, and executive gatekeeping
- Coordination of quarterly board meetings and monthly leadership team meetings, including preparation of agendas, minutes, and materials
- Event planning and logistics for offsites and internal team events
- Expense management, document tracking, and CRM updates
- Project support including research, reporting, and ad hoc internal communications
The Expertise
We’re looking for a calm, capable, and proactive Executive Assistant who brings:
- Prior experience supporting C-suite or senior executives, ideally in lean, start-up or high-growth environments
- Confidence managing complexity, ambiguity and shifting priorities with structure and discretion
- Strong attention to detail, emotional intelligence, and a “get-it-done” attitude
- Excellent communication and stakeholder management skills – particularly in coordinating across time zones and board/executive audiences
- Maturity, warmth, and a quietly impactful presence – this role is about making life easier, not making noise
- Experience supporting remote or distributed teams is a bonus
The Next Step
If you would like further information on this opportunity, please call Grace Jorgensen on 0499 910 241 for a confidential discussion. Alternatively, apply online with an updated resume today!
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.