Administration Officer

Description:

C&H Recruitment is recruiting for a Administration Officer all rounder to join our building and construction client base dat their location in Rockhampton CBD.
This role offers a casual ongoing or permanent part-time basis position with excellent flexibility to work around your personal lifestyle. Work days and hours can be discussed at interview stage.

Your main duties will consist of providing a high-level of administrative and clerical support to ensure the smooth day-to-day operation of our client and their stakeholders. This role is central to coordinating project documentation, managing communication between clients, suppliers, and assisting with financial and compliance processes.
Office Administration & Support

• Act as first point of contact for client queries, ensuring professional communication at all times
• Manage incoming calls, emails, and correspondence
• Maintain filing systems (both digital and hard copy) for job cards, work orders, quotes, and invoices
• Coordinate office supplies, equipment, and general administration needs
• Draft correspondence, reports, and meeting notes as directed

Project & Job Card Support

• Enter and track job work orders and job details into the company system
• Prepare project folders, ensuring all supporting documents, permits, and approvals are in place
• Maintain records of SWMS, JSEAs, licenses, and insurances for subcontractors

Finance & Invoicing

• Assist with preparation of invoices including collating supplier invoices and applying markup/service fees
• Cross-check supplier and subcontractor invoices against job cards before processing
• Prepare purchase orders and reconcile material costs with jobs
• Assist with payroll timesheet collation where required

Key Skills & Attributes

• Previous experience in an administration role (construction industry preferred)
• Strong organisational and time-management skills handling competing priorities
• High attention to detail, particularly with invoicing and job cost reconciliation
• Excellent written and verbal communication
• Proficient in Microsoft Office Suite, AroFlo (preferred), and other construction admin systems
• Knowledge of construction terminology and processes is highly desirable

If you are interested in this position, please submit your resume and outlining your skillset and suitability
For more job opportunities, visit our website: www.candhrecruitment.com.au