Description:
Provide comprehensive project support including mailbox and diary management, maintaining registers and trackers, preparing presentations, managing correspondence, coordinate and undertake governance activities. Duties also include recordkeeping, , meeting support, and assisting with procurement and finance processes. Based in Brisbane CBD on a two-year fixed-term contract with flexible work options.Cross River Rail Delivery Authority (CRRDA)…Your chance to work with the best!
The Cross River Rail Delivery Authority is building a new 10.2km rail line that includes 5.9km of twin tunnels running under the Brisbane River and CBD; with four new underground stations at Boggo Road, Woolloongabba, Albert Street and Roma Street.
Once complete, it will provide trains with a much-needed alternative rail path through the core of the current SEQ Rail network, unlocking a bottleneck and allowing more trains to run more often across the whole of South East Queensland.
The Cross River Rail Delivery Authority is also delivering multiple supporting projects and activities in conjunction with Department of Transport and Main Road. These include accessibility rebuilds for eight surface stations, construction of three new stations on the Gold Coast; upgrades for stabling yards; track works and surface rail enhancements; and the introduction of a new ETCS digital signalling system.
About The Role
The Project Support Officer position will provide executive support to a departmental head/Project Director within the Cross River Rail Delivery Authority. The executive support functions include diary and mailbox management and high level broader administration duties to support the wider team. This will include reporting, project governance, correspondence, meeting support and undertake procurement and finance tasks.
The position is based in our modern corporate office in Brisbane's CBD and is offered as a 2 year fixed term contract with possible extension.
Key Responsibilities
The activities below provide some examples of the activities that could be undertaken:
- Coordinate diary and inbox management to support executive staff workload and priorities.
- Assist in editing, reviewing, and distributing written correspondence, including briefing notes, policies, letters, and project documents.
- Create and update project registers and trackers, keeping stakeholders informed of deadlines.
- Provide end-to-end administrative support, including creating spreadsheets, PowerPoints, and flowcharts.
- Track and file correspondence and documents in compliance with CRRDA policies and document control standards.
- Support procurement and contract management, including processing requests and tracking invoices.
- Provide secretariat support for internal and external governance bodies, including agenda preparation and minute-taking.
- Assist in preparing scheduled and ad hoc reports, coordinating stakeholder responses.
- Conduct research on various topics and provide summaries to executive leaders as requested.
The successful candidate will be able to demonstrate the following key competencies:
- Demonstrated ability to perform at a high level, broad range of team administrative support functions in a comparable work or project environment.
- Intermediate to advanced skills in the Microsoft Office suite of programs. Experience with TRIM or similar tracking system is desirable.
- Demonstrated ability to create, review and edit a range of high-quality written correspondence.
- Sound interpersonal skills, including the ability to build and maintain productive working relationships with stakeholders.
- Previous experience in providing executive level support including diary and mailbox management.
- Demonstrated initiative and problem-solving ability to successfully develop and deliver a range of administrative and coordination tasks.
- Proven time management and prioritisation skills with the ability to manage conflicting demands to deliver outputs and outcomes within a fast-paced project environment with tight deadlines
On Cross River Rail you will not only work with the best but become your best. And as we enter a new phase of delivery, our project offers a rare career opportunity for top tier professionals to have played their part on something that is genuinely city shaping and transformative.
Our people are supported with flexible work options, career development through the Australian Institute of Management, salary packaging and access to world class employee assistance provider Telus Health.
At Cross River Rail we are an equal opportunity employer and strive to build balanced teams from all walks of life.
How To Apply
Please submit your Resume by clicking on the apply link before the closing date of 11th November 2025
Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all Cross River Rail Delivery Authority vacancies.
Occupational group Administration
3 Nov 2025;
from:
linkedin.com