Executive Assistant to the Assistant Commissioner/Executive Director

Description:

As Executive Assistant, you will provide professional secretarial and executive support to the Assistant Commissioner and support staff including Superintendents and Directors within Organisational Capability Command.

The team is a friendly, dynamic, and a high performing unit that directly supports all areas of the Queensland Police Service.

Your Key Accountabilities

The core capability requirements for this role are:

• Provide high level professional secretarial services to the Assistant Commissioner / Executive Director (and other senior officers in the region) including word processing, diary management, organising meetings, meeting minute taking and preparing itineraries.
• Liaise on behalf of the Assistant Commissioner / Executive Director with a range of people both internal and external to the Queensland Police Service across a broad range of executive services, and project a professional image at all times and display high levels of tact, diplomacy and confidentiality.
• Supervise, train, mentor and professional development of administration staff members, including participation in the selection of staff members, performance management, including through completion of individual Development and Performance (DAP) planning/assessments under the QPS performance management framework.
• Compose and prepare timely, confidential and accurate reports, briefings, ministerials and other executive level correspondence.
• Manage the administration of meetings, conferences, Honours and Awards Medal ceremonies and other executive events ensuring that supporting documents, agenda papers and reports are available for executive members, districts and state committees.
• Co-ordinate executive travel and accommodation arrangements on behalf of the Assistant Commissioner and the executive support unit.
• Implement, contribute and maintain systems and procedures to ensure the effective management of work flows within the executive support unit including management and coordination of financial reporting systems and budgetary returns, monitor expenditure including Minor and Medium Works, accounts and assets management.
• Actively participate and cooperate within the team environment to facilitate consistent delivery of support services within the area of responsibility.
  
  
  

Applications to remain current for 12 months.

Occupational group Administration