Administrative Assistant Work Education

Description:

INSPIRED BY CURIOSITY. UNITED BY PURPOSE. COMMITTED TO YOU.

• Vacancy Number: 228
• Position Title: Administrative Assistant – VET (Work Education) Employment Type: Ongoing FTE / Hours: Part Time – 0.8 FTE or 30.4 hours per week Department: VET Directorate – Work Education Program Location: Preston Award / Agreement: Melbourne Polytechnic Academic and Professional Staff Agreement 2023 (PACCT) Classification Level: PACCT 3.1 Salary Range: $59,804 per annum (pro rata) plus super
• Applications Close: Tuesday 17 February 2026
  
  

Job Summary

Provide welcoming, professional and compassionate administrative and reception support to the Work Education program, supporting students with an intellectual disability to access and participate in their VET studies.

Why You'll Love Working Here

Melbourne Polytechnic has delivered hands-on, future-focused education for more than 110 years. Our people play a vital role in supporting students, industries and communities across Victoria.

In This Role, You’ll Enjoy

• Meaningful work that supports education, training, innovation and student success
• A supportive and collaborative team environment
• Flexible work arrangements, where applicable
• Exposure to diverse programs, systems and continuous improvement initiatives
• A values-driven organisation committed to inclusion, wellbeing and quality
  
  

About The Role

Reporting to the Directorate Administrator, this role sits within the Work Education program, which delivers vocational education to students with an intellectual disability.

This position is ideal for someone who brings empathy, patience and professionalism, and who genuinely enjoys working in an inclusive education environment. You will play a key role in reception, student-facing administration and program support, ensuring students, families and stakeholders feel welcomed, supported and informed

What You'll Do

• Provide reception, administrative and program support to students with an intellectual disability enrolled in the Work Education program
• Deliver high-quality, student-focused customer service to students, families, advocates and stakeholders
• Support academic and student administration including enrolments,attendance, assessments and results
• Maintain accurate records and student data across systems including Outlook, Excel, SharePoint, CELCAT and the Student Management System (STRATA)
• Assist with Markbook setup and accuracy in collaboration with Education Managers
• Support accreditation and compliance-related administrative processes as required
• Coordinate meetings, events and program activities, including preparation of materials and documentation
• Process finance administration tasks including purchase orders, invoices and payments
• Contribute to continuous improvement initiatives and administrative projects within the Directorate
  
  

Essential

What You'll Bring

• Demonstrated experience in an administrative support role, ideally within an education or student-facing environment
• Proven ability to provide calm, respectful and inclusive support to diverse client groups, including people with disability
• Strong organisational skills with the ability to prioritise tasks and meet deadlines
• High-level written and verbal communication skills
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook and SharePoint
• Ability to maintain confidentiality and exercise tact and diplomacy
• Strong teamwork skills and the ability to work independently in a busy environment
  
  

Desirable

• Experience supporting students with disability or working in inclusive education settings
• Experience using student management systems or education administration platforms
  
  

Qualifications & Mandatory Checks

Appointment to this position is subject to meeting the qualification requirements (where applicable) and the successful completion of all mandatory employment checks.

Qualifications

To be considered for this role, applicants must hold relevant qualifications and/or equivalent experience aligned to the requirements of the role, as outlined in the Position Description.

Mandatory Checks

Appointment to this position is subject to the successful completion of all mandatory employment checks.

You Must Hold, Or Be Eligible To Obtain

• A valid Victorian Working with Children Check (Employee)
• A National Police Check
• Any other role-specific employment, regulatory or safety checks required for the position
  
  

How To Apply

Click Apply to submit your application through Melbourne Polytechnic’s careers portal. You will be able to view the full Position Description and upload your documents online.

Please Ensure You

• Complete all pre-screening questions
• Upload your CV and a brief cover letter (maximum 2 pages) outlining how your skills and experience align with the role
  
  

File Requirements

• Maximum file size: 2MB per document
• Preferred format: PDF (Word .doc or .docx accepted)
• Avoid special characters in file names (e.g. ! @ # % *)
  
  

What Happens Next

Our selection process may include:

• An interview (in person or via Microsoft Teams)
• Reference checks
• Employment and qualification verification
  
  

We aim to provide a respectful and timely recruitment experience for all applicants.

Questions?

For further information, please contact the Recruitment Team via recruitment@melbournepolytechnic.edu.au

Diversity and Inclusion

Melbourne Polytechnic is an equal opportunity and child-safe employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, people from diverse cultural backgrounds, and people of all gender identities.

Recruitment Agencies

Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications from agencies unless engaged through the State Purchasing Contract and with prior written approval.