Site Office Administrator, Operations

Description:

We are currently seeking for an experienced Site Office Administrator to join the business and play a critical role in supporting the Fulfillment Center (FC) Operations team for our site in Lytton, Brisbane.

The successful candidate will be highly organised, extremely detail-oriented, self-motivated, and able to handle confidential information, as well as demonstrate the ability to respond effectively to changing workloads and priorities.

Please note that the shift structure is based on a business need. (Monday to Friday)

Key Job Responsibilities:
- Maintaining schedules, planning events, coordinating meetings, and conferences for the FC,
- Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms,
- Complete purchasing of site office requirements,
- Support with calendar management for general manager and leadership team,
- Attending leadership meetings, taking notes/actions items,
- Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation as needed,
- Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs,
- Support the continuous improvement activities within the FC,
- Think and plan ahead, delegate responsibilities appropriately and manage time effectively,
- Coordinate closely with Workforce Management, Maintenance, Human Resources, and other teams within the FC,
- Serve as representative on department team-building and improvement activities and peer recognition.

Requirements:

- Experience in administrative tasks such as data entry, managing data driven report processes or processes
- Experience in a fast paced, dynamic organization
- Experience communicating and delivering presentations to customers, stakeholders, and/or teammates
- Experience managing budgets- Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel

Acknowledgement of country:
In the spirit of reconciliation Amazon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.

IDE statement:
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.