Description:
About This Opportunity...This is a 14-month parental leave cover contract for an Executive Assistant role within a fast-paced FMCG environment. The position provides high-level administrative support to senior executives, ensuring seamless operations during the contract period. This role is hybrid and offers flexibility, allowing a balance between office presence and remote work. In this dynamic environment, no two days are the same, requiring adaptability and a proactive approach. The ideal candidate will be highly organised, resourceful, and capable of managing multiple priorities while maintaining confidentiality and professionalism.
What You Will Be Doing...
- Provide calendar management to the Vice President Public Affairs, Communications & Sustainability (PACS) and the General Manager Grinders Coffee
- Complete a broad variety of administrative tasks that facilitate the Vice President Public Affairs, Communications & Sustainability and General Manager Grinders Coffee ability to effectively lead the organisation
- Coordinate and arrange travel logistics, including accommodations, transportation, and itineraries.
- Work closely with the Vice President Public Affairs, Communications & Sustainability and General Manager Grinders Coffee to keep them well informed of upcoming commitments, responsibilities and deadlines
- Serve as the primary point of contact for internal and external stakeholders on matters pertaining to the Vice President Public Affairs, Communications & Sustainability and General Manager Grinders Coffee
- Act as a liaison and provide general support to the Vice President Public Affairs, Communications & Sustainability and the General Manager Grinders Coffee direct reports
- Anticipate and effectively plan for the needs of the Vice President Vice President Public Affairs, Communications & Sustainability and the General Manager Grinders Coffee
- Develop the business knowledge to make appropriate and informed decisions regarding priorities and available time
- Enables and contributes to the team priorities and deliverables
- Assist with special projects, events, and initiatives as directed by the Vice President Vice President Public Affairs, Communications & Sustainability and the General Manager Grinders Coffee
- Previous experience in a personal assistant (+5 years) or executive assistant role, preferably in FMCG or similar fast paced business
- Expert proficiency with Microsoft Office and desktop publishing software
- Technical proficiency and problem-solving skills related to IT support and troubleshooting, video conferencing applications
- Strong verbal and written communication skills, including the requirement to possess tact, diplomacy and assertiveness
- Exceptional organisational skills and impeccable attention to detail
- Proven initiative, solutions focussed, committed and a positive and reliable attitude
- Flexibility to switch gears at a moment’s notice with the ability to work around team priorities
- Ability to complete a high volume of tasks and projects with little or no guidance
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turn around
- Ability to handle confidential information with discretion and maintain a high level of professionalism.
- Excellent judgement is essential
14 Jan 2026;
from:
linkedin.com