Description:
Title: Coordinator, Administration & Marketing
Department: Marketing - Global Tourism Development
Reports to: Regional Vice President, Asia Pacific
Job Location: Sydney, Australia
Benefits:
- $75,000 AUD per annum + superannuation and annual performance-based bonus.
- Hybrid office: Work from home Monday and Friday; Work from the Sydney CBD office Tuesday, Wednesday, and Thursday.
- Public transport reimbursement program.
- Mobile Phone Allowance
- Early Friday finish time all year.
- Domestic & International travel.
Position Summary: The Coordinator, Administration and Marketing will play an essential role in providing administrative and marketing support to the Regional Vice President, Director of Global Communciations and Director of Travel Trade to ensure all department goals are met. The Coordinator will provide support for all office administration tasks, including budgeting and expense tracking; reporting, post-campaign recaps, and media monitoring; CRM management and marketing support for trade shows, sales missions, and client events. The ideal candidate will have experience in administrative support, be highly detail-oriented, and have strong interpersonal and organisational skills. This position will be located in Sydney CBD.
Ideal Candidates:
- Must have Australian, NZ citizenship or permanent residency visa with legal right to work. No working holiday visa applicants, no visa sponsorship.
- Must have 1-2 years of experience in the marketing and or communications (PR) industries. Experience within the tourism, aviation, and hotel industries is highly desirable.
- Must have strong office administrative support experience of at least 1-2 years.
ESSENTIAL JOB FUNCTIONS:
1. Office administration and facilities:
•Provide administration support to the Regional Vice President, the Director of Global Communications and the Director of Travel Trade, including calendar management.
•Coordinate LA Tourism’s IT and financial administration for the APAC office located in Sydney, ensuring generaladministration, promotional and office supplies, and utilities for the Sydney office are stocked and operational.
•Act as liaison for the office with building management and facilities.
•Management of the office phone and email, and answer any general inquiries that come in.
•Management of postal and courier/shipping services.
2. Finance
•Maintain quarterly budget tracker reports for APAC Marketing budgets.
•Liaise with vendors, the accountancy firm and HQ Accounts Payable on vendor payments.
•Review, code and submit vendor invoices using the Tipalti system.
•Preparation of Expensify reports for the Regional Vice President.
3. CRM Management & Reporting
•Maintain up-to-date client records in CRM databases (PR/Media, SimpleView, Act-On).
•Management of APAC Box drive for staff and agencies.
•Management of Global Tourism Development Master Event Calendar for APAC.
•Track monthly activity as it pertains to Los Angeles World Airports (LAWA) and submit LAWA reports
.•Coordinate monthly market reports from Asia Agency offices (Korea and Japan).
•Manage member news content submissions for APAC.
•Monitor and track media coverage secured in Australia and New Zealand on a daily basis
• Manage the monthly PR report for Australia and New Zealand, and coordinate market reports from Asia agency offices.
4. Marketing Support
•Assist APAC office with marketing events, including sales missions, trade shows, client events, activations and trade training seminars.
•Assist with B2C & B2B marketing campaigns, including collateral, production needs and sweepstakes promotions.
•Manage external asset requests (image gallery, web content, & B-Roll).
•Manage Asia agencies' promotional supply inventory.
5. Perform other duties as assigned.
EDUCATION EXPERIENCE:
- 1-2 years of relevant work experience required.
- Bachelor’s Degree or relevant Diploma (Admin, Marketing, Communications, Tourism) preferred but not essential.
KNOWLEDGE, SKILLS, ABILITIES REQUIRED:
1. Experience coordinating events or projects.
2. Ability to self-motivate and work independently.
3. Ability to work a flexible work schedule, including local and international travel when required.
4. Must be proficient in MS Office (Word, Excel, PowerPoint).
5. Excellent verbal, written, and interpersonal communication skills.
6. Dependable, great attitude, highly motivated and a team player.
7. Possess strong organisational skills and attention to detail.
8. Ability to multitask and meet multiple deadlines.
9. Ability to communicate effectively across various departments.
10. Ability to work in a changing environment.
To apply, please email your resume and a cover letter outlining your relevant experience and how it aligns with the essential job functions to oceania@latourism.org, noting the position title in the subject line.
Due to the volume of applications that we receive, we are unable to respond to each individual submission and cannot accept phone inquiries. We appreciate your understanding and look forward to hearing from you.