Description:
The Opportunity
About The Role
As Executive Assistant, Office of the Deputy Director-General, Corporate you will:
- Provide high level, confidential secretarial and support functions, including diary management, to the Deputy Director-General, Corporate.
- Maintain the highest level of confidentiality while monitoring the emails of the Deputy Director-General, Corporate. This includes ensuring urgent requests are progressed as a priority, items requiring on forwarding are distributed appropriately, and emails are responded to in a timely manner.
- Organise meetings with staff at all levels within the Department, with other public sector agencies, as well as with external organisations and stakeholders.
- Prepare a daily meeting pack for the Deputy Director-General, Corporate including liaising with relevant staff and stakeholders to ensure supporting papers are available for meetings.
- Progress the flow of documentation through the Deputy Director-General, Corporate's office, including following up on outstanding items.
- Coordinate travel and accommodation arrangements for the Deputy Director-General, Corporate.
- Maintain effective time management practices.
- Coordinate purchasing requirements using a corporate as required.
- Reconcile the corporate card of the Deputy Director-General, Corporate using relevant software.
- Prepare travel claims on behalf of the Deputy Director-General, Corporate using ExpenseMe.
- Work flexibly across the Corporate Directorate and wider Business Group corporate support team to support the needs of the Business Group as required.
What we are looking for
We are seeking the best suited candidate for the role. We will achieve this by:
- assessing your eligibility and suitability to fulfill the role requirements (including, where relevant, the way you carried out previous roles)
- evaluating your potential contributions to the department and how your involvement would uphold our commitment to equity, diversity, respect, and inclusion.
Why work for us
Learn why our people choose DPI and more importantly why they stay.
- Work with passion and purpose
- Have a tangible impact, for today and tomorrow
- Enjoy interesting, diverse work
- Follow your path wherever it leads
- Get the flexibility and support you need to thrive
- Be part of our one, diverse DPI
Find purpose you feel, impact you see and a legacy you bring to life.
Join us and help govern corporate initiatives across our five business groups.
Further information
Applications to remain current for 12 months.
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
Please ensure you download all attachments and follow the instructions on how to apply.