Fleet Administrator

Description:

Freo Group Pty Ltd

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

At Freo Group, we’re proud to be industry leaders in crane hire and heavy lifting solutions, supporting some of Australia’s most iconic organisations, including BHP, Rio Tinto, Hancock Iron Ore, Glencore, South32, Santos and Alcoa. With more than 50 years of operational excellence, we’re committed to safety, precision and innovation.

As part of the Marmon Group and Berkshire Hathaway family, our people enjoy the stability of a global network paired with the agility and opportunity of a business built to win. Every day, our teams help deliver projects that truly matter, supporting communities, industry and infrastructure across Australia.

Under broad supervision, responsible for keeping the appropriate levels of materials and/or stock supplies with the aim to maximize inventory control and company sales. Organizes deliveries to meet given deadlines and customer expectations. Supervises and tracks the flow of materials and products from suppliers throughout the organization. Responsible for activities related to supplying of points of sales, such as shipment of company products, preparation of custom declaration, etc. Cooperates closely with company purchasing department. Role typically requires between 3 and 5 years of experience.

The Opportunity

We are seeking a dedicated and motivated Fleet Administrator to join our Hope Valley team. Reporting to the Senior Fleet Administrator, you’ll play a vital role in keeping our operations moving safely and efficiently. You’ll support fleet and personnel coordination across the Goldfields and Mid‑West regions, ensuring our people and assets are deployed accurately, compliantly and on time.

This is your opportunity to contribute to meaningful work while building your capability in an environment that empowers you to lead at every level.

Key Responsibilities

• Answer incoming calls and accurately record bookings using our fleet administration systems and processes
• Reconcile work dockets and maintain accurate records in FCC
• Maintain and update supplier lists for subcontractors and cross‑hires, ensuring compliance with all contractual and regulatory requirements
• Manage asset and personnel compliance documentation
• Process and schedule client orders, assigning operators and riggers based on qualifications, competencies and experience
• Provide prompt and effective resolution to client and operator enquiries
• Coordinate end‑to‑end mobilisation of personnel and assets in line with client, regulatory and contract requirements
• Assist the Branch Manager and wider team with general administrative duties
  
  

About You

• Experienced & Detail‑Driven – You bring experience in fleet administration or a similar operational role
• Proactive & Solutions‑Focused – You thrive in a fast‑paced environment and enjoy improving the way things are done
• A Strong Communicator – You engage confidently with colleagues and clients, sharing information clearly and consistently
• Safety‑Led – You champion safe behaviours and understand the impact your work has on frontline operations
• Collaborative – You enjoy being part of a supportive team and contributing to shared success
• Adaptable – Experience within a contracting or heavy industry environment is highly regarded
  
  

Role Details

• Based at Freo Group’s WA Head Office in Hope Valley
• 8/6 Back‑to‑Back roster worked alongside another Fleet Administrator, supported by a 5:2 Senior Administrator
• Primarily supporting the Goldfields and Mid‑West, with occasional assistance to the Southwest
  
  

Why Join Freo Group?

• Safety First – A workplace built on strong safety values and long‑term commitment to doing things the right way
• Career Growth – Learn, grow and build your capability in a business that develops leaders at every level
• Impactful Work – Be part of projects that matter to communities, industry and Australia’s future
• Stable & Values‑Driven – Backed by Marmon and Berkshire Hathaway, we pair global strength with local opportunity
• A Supportive Team – Work with people who want you to succeed and who celebrate progress and performance
• Equal Opportunity Employer – Freo Group is an Equal Opportunity Employer and welcomes applicants from all backgrounds. We’re committed to fostering an inclusive, safe and supportive workplace for everyone.
  
  

Apply Now

If you’re a detail‑oriented administrative professional seeking a dynamic role within a national leader, and you want to be part of a team built to win, we’d love to hear from you.

Apply today and help shape the future of heavy lifting and logistics in Australia.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.