Fleet Administrator

Description:

Freo Group Pty Ltd

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

At Freo Group, our people are at the heart of everything we do. We’re committed to fostering a workplace where safety comes first, communities are supported, and careers are built for the long term. With a prestigious client portfolio including BHP, BMA, Glencore, Rio Tinto, South32, Newmont, Santos and Alcoa, Freo Group offers stability, national scale, and genuine opportunities to grow.

We’re currently seeking an enthusiastic Branch Administrator to join our Hope Valley team on a full-time basis. If you enjoy variety, thrive in a fast-paced environment, and want to be part of a supportive, high-performing team, this could be the role for you.

About The Role

This is a key support role responsible for the day-to-day administration of our Southwest depots. You’ll work closely with operations, finance, and other Branch Administrators to keep things running smoothly.

Duties include (but are not limited to) payroll, invoicing, mobilisation of people & assets, and general branch administration.

Systems used include FCC, Word, Excel, Outlook and Teams.

Key Responsibilities

• Raising purchase orders as required
• Billing, invoicing, payroll/timesheets and purchasing support
• Submitting invoices through customer portals
• Monitoring inventory, stock control and ordering
• Maintaining procurement records (POs, invoices, contracts, supplier details)
• Assisting with purchasing processes and PO generation
• Collaborating with finance and operations to ensure timely, accurate processing
  
  

What We’re Looking For

You’ll Bring

• Experience using systems such as FCC (desirable)
• Administration experience, ideally within the shutdown or industrial services sector (on-the-job training provided)
• Strong organisational skills and attention to detail
• Excellent communication and interpersonal skills
• A proactive, solutions-focused mindset
• Ability to work independently while contributing to a collaborative team
  
  

Mandatory Requirements

• Ability to work on-site in our Hope Valley office, Monday to Friday, with 1 day working in the Bunbury office. Transport to and from Bunbury will be provided by the Company.
• Alternatively, ability to work on-site in our Bunbury office Monday to Friday, with travel to Hope Valley as required by the business, is avalible for a Bunbury local. Transport to and from Bunbury will be provided by the Company.
• National Police Clearance (within 12 months or willingness to obtain)
• Ability to pass a pre-employment medical and drug & alcohol screening
• High school diploma or equivalent
  
  

At Freo Group, you’re not just filling a role, you’re joining a company that:

• Puts safety above all else, ensuring everyone goes home safe
• Offers long-term career development within a national organisation
• Provides competitive remuneration and stable, full-time employment
• Values teamwork, respect, and accountability
• Invests in its people through training, support, and internal progression
• Maintains a zero-tolerance approach to drugs and alcohol to protect our people and worksites
  
  

We’re proud to be an equal opportunity employer and are committed to developing our people to achieve sustained performance, job satisfaction, and career growth.

Ready to take the next step? Apply today and become part of the Freo Group team.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.