Description:
- Serve as the go-to Executive Assistant for the CEO, managing priorities effectively.
- Oversee complex diary and email management , ensuring seamless scheduling.
- Anticipate business needs and align executive commitments accordingly.
- Arrange and coordinate travel and related activities .
- Manage daily workflow and stakeholder expectations.
- Collaborate with internal teams to support strategic initiatives.
- Prepare reports, presentations, and key documents as required.
- Provide administrative support to leadership teams and committees , including scheduling, minute-taking, and action tracking.
- Handle expenses, time sheets, and invoices with accuracy.
- Organise and manage events .
- Lead and participate in ad-hoc projects .
About you
- 4-5 year's experience in an Executive Assistant or Personal Assistant.
- Strong background in email and appointment management at an executive level.
- Highly organised with the ability to anticipate needs and stay one step ahead.
- Excellent communication skills, both written and verbal.
- Ability to build strong relationships with stakeholders and colleagues.
- Detail-oriented with exceptional planning and organisational skills.
- Proficiency in Microsoft Office (Intermediate-Advanced).
- Ability to multitask and adapt in a fast-moving environment.
Requirements:
The successful candidate must possess a strong "can do" approach whilst having the ability to work both autonomously and within a team. A high standard of attention to detail and time management skills are imperative along with the ability to provide a high level of professionalism and customer service to both internal and external stake holders.
The passionate and down to earth team collaborate strongly with colleagues who are committed to delivering exceptional experiences. As well as a competitive salary, you'll be encouraged to innovate; you'll work in a collaborative environment knowing your difference will make the difference.
Conditions:
- Permanent, full-time role with job security.
- Opportunity to work in a professional and supportive environment in Melbourne.
- Engaging and meaningful work within the industrial/manufacturing sector.
- Flexible working arrangements and a focus on work-life balance.
If you are a detail-oriented professional seeking a rewarding Executive Assistant role, we encourage you to apply today!