Executive Support Officer

Description:

We are seeking an Executive Support Officer to provide professional, quality, and confidential executive administration and business support to the Chief Finance Officer.

The role is responsible for ensuring the Chief Finance Officer’s calendar is planned, organised and updated as required. You will navigate numerous information systems to provide high quality advice, assistance and support in all areas of administration, including accounts payable, travel bookings, information technology, telecommunications, recordkeeping, assets, and facilities. You will also provide high level support to the Senior Executive Officer on financial and human resource management functions when required.

As An Executive Support Officer, You Will

• Provide high quality and confidential executive and administrative support including diary management and preparation of meeting papers, organisation of meetings, appointments, and travel arrangements for the Chief Finance Officer.
• Provide a high standard of support for a range of administration activities for the Finance, Property and Procurement Services branch, including form processing, reconciliations, reviewing reports, invoice processing, and ICT support.
• Provide financial and cost centre support, including accounts payable/receivable activities and reconciliations.
• Action other administrative tasks including but re not limited to stationery ordering, cab charge coordination, maintaining asset/equipment registers, and recordkeeping.
• Assist with general enquiries while monitoring a business support shared mailbox.
• When required, assist the Principal Executive Officer with correspondence processing, including quality control and reviewing of Ministerial and departmental correspondence.
• Liaise, consult, and maintain effective relationships with internal and external stakeholders, and communicate effectively and respectfully when liaising on behalf of the Chief Finance Officer.
• Participate in and contribute to ad hoc projects and activities as directed by the Chief Finance Officer or Principal Executive Officer.
  
  
  

Applications to remain current for 12 months.

Occupational group Administration